New Employee Identification Card Application Process - The applicant must complete a DOT on-line application for a PIV card. The applicant must appear in-person to provide two forms of identity source documents in original form to DOT. The identity source documents must come from the list of acceptable documents included in Form 1-9, OMB No. 1115-0136, Employment Eligibility Verification. At least one document must be a valid State or Federal government-issued picture identification. For a PIV card, the applicant may be required to appear in-person a second time for enrollment and activation. The following documentation must be completed by the applicant and approved by FedSync and/or employer, before providing to DOT for processing. All requirements must be complete within 24 hours of notification

Notes:

• All signatures must be manually signed and then document scanned back in as a PDF

• All documents must be Typed and NOT hand written

• If a document doesn't have a signature block, return it in the format provided.

• Repeated request for documentation will be reported to the selection official and could negatively affect your further consideration for the position.

• The FMCSA security process is a very fast paced and aggressive process, please ensure to monitor your emails several times daily.

• If are experiencing ANY issues with completing paperwork, first address all questions with your employer, then all questions must be directed to jenatteboulware@dot.gov

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Required Documents:

1. Checklist -  Provided by FMCSA, please review and follow [link]

2. DOT 1600.8 [link]

   • This form is a personnel security request which initiates a security investigation

   • Complete all areas noted below

   • All areas of the form must be typed and not hand written
     -    Job title [provided by FedSync for the contract role]
     -    First, middle and last name
     -    Date of birth, city, state and country
     -    Social security
     -    Valid email address
     -    Valid phone number for quick reach
     -    If your name is hyphenated it must be the same way on all forms. If you DO NOT put hyphen, it will be processed without on

3. OF306​ [link]

   • The document must be a written signature. Electronically signed forms will not be accepted.

   • If you are a male born after December 31, 1959, you must complete questions 7a-7c, if the answer to 7b is no you MUST describe the reason in item 16.

   • The information collected on this form is used to determine your acceptability for Federal employment. Please sign 17a only.

   • If you answer yes to any questions 9-15 a full detailed explanation must be provided in item 16, a separate attachment if needed can be submitted. If this is a federal debt, details including payment plan must be included along with the full payment address and dates.

4. Resume ​

   • Please be sure to include your complete home address AND the address of ALL your employers. If the resume is submitted without the employer addresses will be rejected. ​

5. DOT 1681 [link]

   • Ensure that both areas of the form have been signed and dated ​

6. DOT 1631​ [link]

   • Signature must be written. Electronically signed forms and not be accepted ​

7. Privacy Rights​ [link]

   • Print, complete, execute, scan back as pdf.​

8. I-9 Form (HOMELAND SECURITY MANDATE)​ [link]

   • Pages 7&8 must be returned and signed.

   • LEGIBLE copies of documents for I9, reference page 9 of 9 on I9 form

   • You must include a valid passport or a valid driver’s license and social

   • If documents are not included, entire package will be returned

9. ​Fingerprints 

   • This will be arranged by the FMCSA Security Program Manager 

     • If you are outside the DC Headquarters area, a fingerprint card kit will be mailed to you. 

     • If you are within the DC Headquarters area, you will be scheduled to come in for fingerprints. 

   • Please follow all instructions received with fingerprint kit.

   • Fingerprints must be sent back UPS or FEDEX (NO EXCEPTIONS) 

   • Delays in return of fingerprints will result in delays of your onboarding 

   • Ensure that all demographics are completed and please PRINT all sections in black or blue ink and stay within the margins that have been provided 

   • 2 cards must be sent back per person (NO EXCEPTIONS) 

   • Return the package to the following address: Jeanette Boulware, USDO/FMCSA, 1200 New Jersey, SE, Room W66-465, Washington DC 20590. 

10. eQIP​

    • This is issued after all above paperwork is verified.

    • eQIP must be completed within 24 hours of invitation, do not access this without official email.

      • Please note that if corrections are needed, they will need to be updated and returned ASAP

    • Ensure to put your current employer’s name and not FMCSA

      • Example: Name of employer should be your current contracting agency [Federal Integrated Systems Corporation] . Be sure to include the full address [5680 King Centre Drive, Suite 600, Alexandria, Virginia 22315], phone [877-523-7059] etc.

      • Position type: Federal Contractor

    • Please ensure that there are no gaps in dates of employment or the residence

    • When typing in any address on the document please be sure that the address is complete (Ave, Court, Street, or Circle) If that information is not provided then the e-QIP will be rejected and you have to go back and make the corrections

    • If you are married you must include your spouse’s social security number. If this is not provided the e-QIP will be rejected and you will have to go back and make the corrections

    • E-QIP must be released to the agency, once that is completed you must sign and return the signature pages back to the specialist (Jeanette Boulware)

    • If are experiencing ANY issues with completing the e-QIP all questions must be directed to jenatteboulware@dot.gov